Legislator HR - The Ultimate Human Resources Management Platform
CPS’s proprietary cloud HR management software Legislator™ HR provides you with powerful software that’s intuitive and easy to use.
Our human resources management systems enable you to streamline your HR administration, providing straightforward and effective management of your employees.
Manage and Share Information Across Multiple Locations
Rather than dealing with multiple spreadsheets and outdated paper HR files the HR software packages enable you to manage and share information across multiple locations within your organisation.
And as it’s cloud-based and accessible 24/7, you can use it at any time that suits you from any location that has an internet connection.
Not only is our complete HR solution suitable for all different types of businesses, it is completely scalable too.
Our client businesses range in size from 100 to 15,000 employees so you can be reassured that our HR software solutions are adaptable enough to accommodate business growth
Legislator HR
Intuitive Employee Management And
Manager Self-service Tools
Our web-based HR software enables managers and employees to access their own data from anywhere. They can view payslips and P60s as well as personal and job detail information and use it to notify absences and request holidays.
Depending on the configuration you choose, employees can make changes to their own data and managers can approve and sign off via the simple HR software.
Access can be provided via the web or mobile phone app, giving your employees and managers flexibility over how they access the system.
Integrated Cloud Human Resource Software Systems - Payroll & HR Software
With its many excellent features designed to help you deliver efficient and effective HR management systems, the Legislator cloud HR software can be used as a stand-alone HR system. But if you are considering whether you should also transform your payroll processes you can combine the Legislator software with our payroll software for a complete HR payroll software solution.
How can our integrated systems improve your business administration?
HR systems integration provides you with a seamless, powerful solution that enables you to carry out all aspects of your employee administration within a single, simple to use database reducing any opportunities for human error. You will gain the benefits from the powerful features of our Cloud based HR software while simultaneously completing your pay run without all the lengthy and time-consuming collation of information you would need to otherwise do.
Some of the unique advantages of choosing our Legislator HR software are:
Document Management
Eliminate filing cabinets overflowing with paper HR records by effortlessly uploading and storing communications and documents in employees’ electronic HR data.
Training Records
The system enables recording of employee training attendance with specific details such as duration, costs, CPD points, and review dates. It also allows uploading certificates to employee records and setting alert reminders for refresher training.
Automated User-Defined Alerts
Seamlessly create activity alerts to manage your day-to-day HR tasks like end of probation periods, return to work interviews, training reviews, monitor employee performance & right to work document reviews, along with manager notifications of personal events like birthdays and service anniversaries.
Absence Tracking
HR software systems monitor all employee absences with alerts and Bradford factor reporting while automating SSP calculations and custom sick pay schemes for accurate, hands-free payroll processing.
Online Holiday Management
Take the hassle out of holiday management with a fully paperless, self-service system that keeps everyone informed and up-to-date. Employees and managers can view team calendars, request or approve holidays, and track entitlements all in one streamlined workflow.
Flexible Employee Search
Select all required database field(s) to perform a search for employees who match your criteria then export the results to Excel® with just a few clicks. The powerful search tool can be used to create user-defined lists to collate information e.g. training course attendees and you can also easily create reports using the intuitive report generator.
Timesheet Module
Timesheet management offers a configurable, automated solution that enables completion and approval processes to seamlessly integrate with payroll. It supports multi-activity and multi-site tracking, and is especially effective for site-based hourly paid employees.
Simple Importing Of Data
HR data imports from CSV/Excel with validation for consistency, bank details, and addresses ensure high-quality, accurate employee information in the system.
Manager And Employee Self-Service
Empower your employees with intuitive HR software that gives them easy access to their personal data and the ability to update it themselves, boosting control and engagement.
HR Software Features
Leave & Absence Management
Track every type of employee absence in real time. Built-in alerts and Bradford factor reports help you manage attendance and reduce unplanned leave. SSP calculations and custom sick pay schemes are automatically applied based on your configuration, removing the need for manual input.
Employee Self-Service
Empower your team with access to payslips, P60s, personal details, and more—via desktop or mobile. Employees can request holidays or report absences, while managers can review and approve submissions through a clean, web-based interface.
Document & Training Record Management
Store and retrieve employee files without relying on paper folders. Upload contracts, certificates, and key communications to secure digital records. Log training attendance, CPD points, costs, and review dates—all with built-in reminder alerts.
Alerts & Notifications
Customisable user-defined alerts help you track important HR events such as probation completions, right to work checks, performance reviews, birthdays, and work anniversaries. Managers stay informed with automatic notifications.
Timesheets & Shift Scheduling
Capture work hours with ease using our timesheet module—ideal for site-based hourly staff or those working across locations. The system supports multi-activity inputs and integrates with time & attendance tools, flowing seamlessly into payroll.
Online Holiday Requests
Eliminate outdated holiday forms. Employees can check their allowance, view team calendars, and submit leave requests online. Managers can review and approve requests from any device.
Integrated Payroll & HR Solutions
Seamless Data Sync
Combine HR and payroll in a single, cloud-based database. Legislator HR integrates directly with CPS’s payroll software, ensuring consistent data and minimising duplication or error.
Payroll Automation Benefits
Automated SSP calculations, configurable company sick pay rules, and real-time data transfer from HR to payroll eliminate manual tasks and speed up your pay run.
Reducing Admin Time
No more reconciling multiple spreadsheets or repeating data entry. Integrated HR and payroll software frees up your team to focus on people, not paperwork.
Onboarding & Support
Step-by-Step Setup Process
From initial planning to final sign-off, we walk you through each stage:
- Welcome – Service confirmation, deployment plan, and migration date
- Setup – Planning with your CPS consultant
- Migration – Data handover, development, and platform preparation
- Training – Hands-on system training and user access setup
- Login – Go live with full access and your first demo run
Training & Migration Assistance
Your dedicated HR software consultant handles data export, migration, and platform configuration, so you’re ready to hit the ground running. Access in-depth training, online resources, and ongoing support.
Ongoing Feature Updates
Legislator HR evolves alongside your business. We provide regular free software updates, monthly feature releases, and the ability to add new users within minutes.
Why Choose Legislator HR?
Scalable for 100–15,000 Employees
Our HR software is fully scalable, with client businesses ranging from 100 to 15,000 employees. Legislator HR grows with your organisation—without compromise.
GDPR-Compliant & Secure
Built with data security in mind, Legislator HR meets strict GDPR standards. Features like validated sort codes, address verification, and import checks protect the quality of your records.
Trusted by UK Payroll Bodies
CPS is recognised by leading payroll authorities across the UK. Our software is backed by years of experience, trusted by professionals, and supported by a team that understands your compliance needs.
Legislator HR Management
Legislator™ HR software system is entirely scalable. Our portfolio of satisfied clients ranging in size from 100 to 15,000 employees have discovered the ease with which the software can be adapted to accommodate changing business needs.
- Cloud-based – accessible from any location
- No software to install
- Constant FREE updates
- New users can be added in minutes
- New features added every month
- Automated user-defined alerts
- GDPR compliant
Onboarding & Training
From the very first day, we provide a wide range of training courses to ensure your employees are getting the most out of the software. We provide a dedicated HR software solutions consultant to export data from existing databases, migrate it to your new platform and get you all set up and ready to roll.
Welcome
- Confirmation of your services
- Receive your planner deployment
- Agree a migration date
Setup
- Meeting with our CPS consultant
- Adapt the deployment plan to your needs
- Finalise the plan
Migration
- Handover and processing of your data
- Custom software development
- Finalise data migration
Training
- In-depth training on all key features
- Access to relevant online courses
- Accounts creation
Login
- Handover of all login credentials
- Finalise all product upgrades
- First demo run
Human Resources Software FAQs
What is HR software?
It enables the optimisation of various HR processes, effectively streamlining operations and enhancing efficiency.
By implementing intelligent human resource software solutions, HR staff can effectively allocate their time, leading to increased productivity and improved overall performance management.
Do I need HR software?
It provides them with an easier way to book holidays, report sick days, and effortlessly onboard when they join your company.
By streamlining these essential processes, HR software helps create a positive work experience for your employees, enhancing their overall job satisfaction.
How can HR software save time for employees?
Whether it’s booking time off, retrieving their employment contract, or accessing the staff handbook, human resource software solutions are the answer to increasing efficiency, and saving valuable time for your workforce.
How can I tell which HR software is right for my business?
Evaluate features like employee self-service, payroll integration, performance management, and compliance tools. Cloud HR software can offer flexibility and scalability, making it a good choice for businesses that are growing or have remote teams.
What is an HR database used for?
HR databases are essential for efficient HR management, helping in tasks like payroll processing, benefits administration, and compliance reporting. Online HR software typically includes a secure HR database as a core feature.
How do you ensure employee data security?
It’s important to inquire about the specific security protocols of the HR software you’re considering and ensure they meet industry standards.
Why is HR software important?
HR software will allow your employees to be less dependent on the HR department and they will have more autonomy.
Can your HR software integrate with other systems?
For optimal results, we highly recommend integrating it with our advanced HR payroll software, creating a powerful all-in-one solution that simplifies your HR and payroll processes.
Is HR software easy to use?
Additionally, we offer onboarding and training sessions to ensure that your team not only understands how to navigate our HR system, but also maximises its potential to streamline and optimise your HR processes.
With our robust support and training initiatives, you can rest assured that your staff will be equipped with the knowledge and skills necessary to make the most of our powerful HR software solutions.
What is the typical HR software selection process?
- Identifying your Human Resources needs and goals,
- Researching and shortlisting potential HR software solutions,
- Requesting and evaluating demos or trials, checking references and reviews.
- Considering factors like cost, scalability, user-friendliness, and customer support.
It’s important to involve key stakeholders and HR team members in this process.
Are there different types of HR databases?
Others might be specialised, focusing on specific areas like recruitment, talent management, or employee training. Cloud-based HR databases offer the advantage of remote accessibility and often provide enhanced security features.
Will you help me with set up?
- Onboarding & Training: We offer detailed training and assign a dedicated consultant to help migrate your data to the new system.
- Custom Software Development: Tailoring the software to meet your specific needs.
- Step-by-Step Guidance: From initial service confirmation to final login credential handover, we guide you through each step.
- Cloud-Based Flexibility: Our software is accessible anywhere and scalable to your business’s changing needs.
Our goal is to ensure a smooth transition to our HR software,
making the process as effortless as possible for you, whether you have a large HR department, work with HR teams, employ payroll experts, or outsource your HR functions.
What is an example of a cloud-based HR system?
Legislator HR Software
Legislator HR software eliminates the need to use multiple spreadsheets and outdated HR filing systems as it is cloud-based.
Legislator HR Software
Our HR software is designed to fit all kinds of organisations and has the flexibility to grow as you do.CPS Accreditations
