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Legislator HR - The Ultimate Human Resources Management Platform

CPS’s proprietary cloud HR management system Legislator™ HR provides you with powerful software that’s intuitive and easy to use. It enables you to streamline your HR administration, providing straightforward and effective management of your employees.

Manage and Share Information Across Multiple Locations

Rather than dealing with multiple spreadsheets and outdated paper HR files the software enables you to manage and share information across multiple locations within your organisation. And as it’s cloud-based and accessible 24/7, you can use it at any time that suits you from any location that has an internet connection.


It is completely scalable too. Our client businesses range in size from 100 to 15,000 employees so you can be reassured that the Legislator HR system is adaptable enough to accommodate business growth.

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Legislator HR

Intuitive Employee And
Manager Self-service Tools

The Legislator HR software enables managers and employees to access their own data from anywhere. They can view payslips and P60s as well as personal and job detail information and use it to notify absences and request holidays.


Depending on the configuration you choose, employees can make changes to their own data and managers can approve and sign off via the software. Access can be provided via the web or mobile phone app, giving your employees and managers flexibility over how they access the system.

Integrating Your Systems

With its many excellent features designed to help you deliver efficient and effective HR management, the Legislator HR software can be used as a stand-alone HR system. But if you are considering whether you should also transform your payroll processes you can combine the Legislator software with our payroll software.


This provides you with a seamless, powerful solution that enables you to carry out all aspects of your employee administration within a single, simple to use database reducing any opportunities for human error. You will gain the benefits from the powerful features of our simple HR software while simultaneously completing your pay run without all the lengthy and time-consuming collation of information you would need to otherwise do.


Some of the unique advantages of choosing our Legislator HR software are:

Document Management

Eliminate filing cabinets overflowing with paper HR records by effortlessly uploading and storing communications and documents in employees’ electronic HR files. Records can be retrieved instantly from anywhere. Alerts can be configured to highlight if specific documents aren’t on an employee record within a required period from start dates.

Training Records

All employee training course attendance can be recorded on the system with details of date(s) carried out, duration, costs, CPD points and review dates. Training certificates can be uploaded and attached to employee records. Alert reminders can be set to notify when refresher training is due.

Automated User-Defined Alerts

Quickly and easily create activity alerts to manage your day-to-day HR tasks like end of probation periods, return to work interviews, training reviews & right to work document reviews, along with manager notifications of personal events like birthdays and service anniversaries.

Absence Tracking

Monitor all types of employee absence with onboard alerts and reports including Bradford factor scores to help you improve attendance. Automatic SSP calculations can be generated from HR absence records. Self-defined company sick pay schemes can be configured so correct payroll calculations are completed without manual intervention.

Online Holiday Management

No more employee queries about holiday entitlements and outstanding days and eliminate out-dated paper holiday request forms. All holiday management is carried out using a simple paperless workflow process. Employees can view the team calendar then request holidays through the self-service portal. Line managers can view the calendar and approve or decline requests.

Flexible Employee Search

Select all required database field(s) to perform a search for employees who match your criteria then export the results to Excel® with just a few clicks. The powerful search tool can be used to create user-defined lists to collate information e.g. training course attendees and you can also easily create reports using the intuitive report generator.

Timesheet Module

Depending on the configuration you choose, timesheets can be completed and approved, with data then automatically flowing through to the pay run. It can interface with time & attendance systems to provide an automated time-saving solution. Timesheets can cater for employees carrying out multiple activities on the same site or employees who conduct work on multiple sites. This module is particularly effective for site based hourly paid employees.

Simple Importing Of Data

Data can be imported into the software from CSV or Excel files. The import validator ensures the consistency of the data and provides import reports alerting you to any potential data issues. Legislator HR also has several features to assist with maintaining a high level of data quality irrespective of point of entry. This includes validation of bank sort codes and account numbers and accuracy of employee addresses.

Manager And Employee Self-Service

Empower employees with access to the data you hold about them and even allow them to make changes to the chosen data themselves.

Legislator HR Management

Legislator™ HR software is entirely scalable. Our portfolio of satisfied clients ranging in size from 100 to 15,000 employees have discovered the ease with which the software can be adapted to accommodate changing business needs.

  • Cloud-based – accessible from any location
  • No software to install
  • Constant FREE updates
  • New users can be added in minutes
  • New features added every month
  • Automated user-defined alerts
  • GDPR compliant

Onboarding & Training

From the very first day, we provide a wide range of training courses to ensure your employees are getting the most out of the software. We provide a dedicated HR software solutions consultant to export data from existing databases, migrate it to your new platform and get you all set up and ready to roll.



  • Confirmation of your services
  • Receive your planner deployment
  • Agree a migration date



  • Meeting with our CPS consultant
  • Adapt the deployment plan to your needs
  • Finalise the plan



  • Handover and processing of your data
  • Custom software development
  • Finalise data migration



  • In-depth training on all key features
  • Access to relevant online courses
  • Accounts creation



  • Handover of all login credentials
  • Finalise all product upgrades
  • First demo run

Legislator HR Software

Legislator HR software eliminates the need to use multiple spreadsheets and outdated HR filing systems as it is cloud-based.

Legislator HR Software

Our HR software is designed to fit all kinds of organisations and has the flexibility to grow as you do.
Seamless integration with CPS payroll outsourcing service
Key or import variable pay each pay period and then select "process draft" or "process final". CPS then takes care of everything with reports delivered to your secure inbox within 30 minutes
Automated user-defined alerts
Quickly and easily create activity alerts to manage any of your day to day HR tasks
Online holiday management
No more employee queries about holiday entitlements and outstanding days
Absence tracking
Monitor all types of employee absence with onboard alerts and reports
Manager and employee self-service (web or smartphone app)
Provide online payslips & P60s and empower employees with access to the data you hold about them. Easily configure the system to allow employees to make changes with a workflow authorisation process prior to updating the main system
Document management
Upload and store communications and documents in employees’ electronic HR file
Training records
All training courses provided to employees can be recorded in the system
Timesheet Module (web or smartphone app)
Managers can complete online timesheets for their team or employees can complete their own timesheet with workflow process for approval. Seamless transfer to payroll with multiple shifts catered for and rules to automatically calculate premium overtime rates
Search for employees using ANY database field
With Legislator HR you can pick any database field(s) to perform a search for employees who match the criteria
Informed decisions with powerful report generator
Our report generator is one of the easiest tools around with no IT knowledge required
Accurate & validated data
The accuracy of your data is of utmost importance and Legislator HR has several features to assist this

CPS Accreditations

Trusted by payroll bodies throughout the UK

See How We Can Help You

Contact us today to talk through your needs with one of our advisors, get a quote and organise a no obligation online demonstration – simply call 01442 285460, email or complete our contact form below and we’ll be in touch to arrange a convenient time.