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Legislator HR - The Ultimate Human Resources Management Platform

CPS’s proprietary cloud HR management system Legislator™ HR provides you with powerful software that’s intuitive and easy to use.


Our human resources management systems enable you to streamline your HR administration, providing straightforward and effective management of your employees.

Manage and Share Information Across Multiple Locations

Rather than dealing with multiple spreadsheets and outdated paper HR files the HR software packages enable you to manage and share information across multiple locations within your organisation.


And as it’s cloud-based and accessible 24/7, you can use it at any time that suits you from any location that has an internet connection.


Not only is our complete HR solution suitable for all different types of businesses, it is completely scalable too.


Our client businesses range in size from 100 to 15,000 employees so you can be reassured that our HR software solutions are adaptable enough to accommodate business growth

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Legislator HR

Intuitive Employee And
Manager Self-service Tools

Our web-based HR software enables managers and employees to access their own data from anywhere. They can view payslips and P60s as well as personal and job detail information and use it to notify absences and request holidays.


Depending on the configuration you choose, employees can make changes to their own data and managers can approve and sign off via the simple HR software.


Access can be provided via the web or mobile phone app, giving your employees and managers flexibility over how they access the system.

Integrated HR Software Systems - Payroll & HR Software

With its many excellent features designed to help you deliver efficient and effective HR management, the Legislator cloud HR software can be used as a stand-alone HR system. But if you are considering whether you should also transform your payroll processes you can combine the Legislator software with our payroll software for a complete HR payroll software solution.


How can our integrated systems improve your business’ administration?


HR systems integration provides you with a seamless, powerful solution that enables you to carry out all aspects of your employee administration within a single, simple to use database reducing any opportunities for human error. You will gain the benefits from the powerful features of our online HR software while simultaneously completing your pay run without all the lengthy and time-consuming collation of information you would need to otherwise do.


Some of the unique advantages of choosing our Legislator HR software are:

Document Management

Eliminate filing cabinets overflowing with paper HR records by effortlessly uploading and storing communications and documents in employees’ electronic HR data.
HR data can be retrieved instantly from anywhere. Alerts can be configured to highlight if specific documents aren’t on an employee record within a required period from start dates.

Training Records

All employee training course attendance can be recorded on the system with details of date(s) carried out, duration, costs, CPD points and review dates.
Training certificates can be uploaded and attached to employee records, allowing you to easily manage employee records. Alert reminders can be set to notify when refresher training is due.

Automated User-Defined Alerts

Seamlessly create activity alerts to manage your day-to-day HR tasks like end of probation periods, return to work interviews, training reviews, performance management & right to work document reviews, along with manager notifications of personal events like birthdays and service anniversaries.

Absence Tracking

HR software systems allow you to monitor all types of employee absence with onboard alerts and reports including Bradford factor scores to help you improve attendance.

Automatic SSP calculations can be generated from HR absence records. Self-defined company sick pay schemes can be configured so correct payroll calculations are completed without manual intervention.

Online Holiday Management

No more employee queries about holiday entitlements and outstanding days and eliminate out-dated paper holiday request forms. All holiday management is carried out using a simple paperless workflow process. Employees can view the team calendar then request holidays through the self-service portal. Line managers can view the calendar and approve or decline requests.

Flexible Employee Search

Select all required database field(s) to perform a search for employees who match your criteria then export the results to Excel® with just a few clicks. The powerful search tool can be used to create user-defined lists to collate information e.g. training course attendees and you can also easily create reports using the intuitive report generator.

Timesheet Module

Depending on the configuration you choose, timesheets can be completed and approved, with data then automatically flowing through to the pay run. It can interface with time & attendance systems to provide an automated time-saving solution. Timesheets can cater for employees carrying out multiple activities on the same site or employees who conduct work on multiple sites. This module is particularly effective for site based hourly paid employees.

Simple Importing Of Data

HR Data can be imported into the software from CSV or Excel files. The import validator ensures the consistency of the data and provides import reports alerting you to any potential data issues.
Legislator HR also has several features to assist with maintaining a high level of data quality irrespective of point of entry.
Our complete HR solution includes validation of bank sort codes and account numbers and accuracy of employee addresses.

Manager And Employee Self-Service

Empower your employees with user-friendly and highly efficient HR software systems.

These systems not only provide them with easy access to the data you hold about them but also enable them to make changes to the chosen data themselves, enhancing their overall control and engagement in managing their personal information.

Legislator HR Management

Legislator™ HR software system is entirely scalable. Our portfolio of satisfied clients ranging in size from 100 to 15,000 employees have discovered the ease with which the software can be adapted to accommodate changing business needs.

  • Cloud-based – accessible from any location
  • No software to install
  • Constant FREE updates
  • New users can be added in minutes
  • New features added every month
  • Automated user-defined alerts
  • GDPR compliant

Onboarding & Training

From the very first day, we provide a wide range of training courses to ensure your employees are getting the most out of the software. We provide a dedicated HR software solutions consultant to export data from existing databases, migrate it to your new platform and get you all set up and ready to roll.



  • Confirmation of your services
  • Receive your planner deployment
  • Agree a migration date



  • Meeting with our CPS consultant
  • Adapt the deployment plan to your needs
  • Finalise the plan



  • Handover and processing of your data
  • Custom software development
  • Finalise data migration



  • In-depth training on all key features
  • Access to relevant online courses
  • Accounts creation



  • Handover of all login credentials
  • Finalise all product upgrades
  • First demo run

HR Software FAQs

What is HR software?

Human resource management software is widely utilised in numerous organisations as a reliable digital solution. 

It enables the optimisation of various HR processes, effectively streamlining operations and enhancing efficiency. 

By implementing intelligent human resource software solutions, HR staff can effectively allocate their time, leading to increased productivity and improved overall performance.

Do I need HR software?

The automated aspect of HR software packages provides a seamless and convenient solution for your employees. 

It provides them with an easier way to book holidays, report sick days, and effortlessly onboard when they join your company. 

By streamlining these essential processes, HR software helps create a positive work experience for your employees, enhancing their overall job satisfaction.

How can HR software save time for employees?

HR software offers a user-friendly self-service system that empowers your employees by granting them easy access to various features. 

Whether it’s booking time off, retrieving their employment contract, or accessing the staff handbook, human resource software solutions are the answer to increasing efficiency, and saving valuable time for your workforce.

How can I tell which HR software is right for my business?

To determine the right HR software for your business, consider your specific HR needs and objectives. Look for HR software solutions that align with your company size, industry, and the complexity of HR tasks you need to manage.

Evaluate features like employee self-service, payroll integration, performance management, and compliance tools. Cloud HR software can offer flexibility and scalability, making it a good choice for businesses that are growing or have remote teams.

What is an HR database used for?

An HR database is used to store, manage, and retrieve important employee information. This includes personal details, employment history, payroll data, benefits information, performance records, and compliance documentation.

HR databases are essential for efficient HR management, helping in tasks like payroll processing, benefits administration, and compliance reporting. Online HR software typically includes a secure HR database as a core feature.

How secure is my employee data?

Absolutely! Our cloud HR software offers robust security features, including data encryption, secure data centres, regular backups, and compliance with data protection regulations.

It’s important to inquire about the specific security protocols of the HR software you’re considering and ensure they meet industry standards.

Why is HR software important?

Regardless of whether your business has a large HR department or outsources all your HR, HR software solutions streamline the communication between teams, centralises all your data and allows you to tackle tedious administrative work.

HR software will allow your employees to be less dependent on the HR department and they will have more autonomy.

Can your HR software integrate with other systems?

Our HR payroll software offers seamless HR systems integration capabilities, ensuring enhanced efficiency and productivity.

For optimal results, we highly recommend integrating it with our advanced HR payroll software, creating a powerful all-in-one solution that simplifies your HR and payroll processes.

Is HR software easy to use?

HR software is designed to be intuitive and user-friendly, providing a seamless experience for your staff. 

Additionally, we offer onboarding and training sessions to ensure that your team not only understands how to navigate our HR system, but also maximises its potential to streamline and optimise your HR processes. 

With our robust support and training initiatives, you can rest assured that your staff will be equipped with the knowledge and skills necessary to make the most of our powerful HR software solutions.

What is the typical HR software selection process?

The typical selection process for HR software systems involves several key steps: 

  • Identifying your HR needs and goals, 
  • Researching and shortlisting potential HR software solutions, 
  • Requesting and evaluating demos or trials, checking references and reviews.
  • Considering factors like cost, scalability, user-friendliness, and customer support. 

It’s important to involve key stakeholders and HR team members in this process.

Are there different types of HR databases?

Yes, there are different types of HR databases. Some are part of complete HR software systems, offering a wide range of functionalities beyond just data storage, such as analytics and reporting tools.

Others might be specialised, focusing on specific areas like recruitment, performance management, or employee training. Cloud-based HR databases offer the advantage of remote accessibility and often provide enhanced security features.

Will you help me with set up?

Yes, we definitely will! At Payroll Solutions, we provide complete support during the setup of our HR software. This includes:

  • Onboarding & Training: We offer detailed training and assign a dedicated consultant to help migrate your data to the new system.
  • Custom Software Development: Tailoring the software to meet your specific needs.
  • Step-by-Step Guidance: From initial service confirmation to final login credential handover, we guide you through each step.
  • Cloud-Based Flexibility: Our software is accessible anywhere and scalable to your business’s changing needs.

Our goal is to ensure a smooth transition to our HR software, making the process as effortless as possible for you.

Legislator HR Software

Legislator HR software eliminates the need to use multiple spreadsheets and outdated HR filing systems as it is cloud-based.

Legislator HR Software

Our HR software is designed to fit all kinds of organisations and has the flexibility to grow as you do.
Seamless integration with CPS payroll outsourcing service
Key or import variable pay each pay period and then select "process draft" or "process final". CPS then takes care of everything with reports delivered to your secure inbox within 30 minutes
Automated user-defined alerts
Quickly and easily create activity alerts to manage any of your day to day HR tasks
Online holiday management
No more employee queries about holiday entitlements and outstanding days
Absence tracking
Monitor all types of employee absence with onboard alerts and reports
Manager and employee self-service (web or smartphone app)
Provide online payslips & P60s and empower employees with access to the data you hold about them. Easily configure the system to allow employees to make changes with a workflow authorisation process prior to updating the main system
Document management
Upload and store communications and documents in employees’ electronic HR file
Training records
All training courses provided to employees can be recorded in the system
Timesheet Module (web or smartphone app)
Managers can complete online timesheets for their team or employees can complete their own timesheet with workflow process for approval. Seamless transfer to payroll with multiple shifts catered for and rules to automatically calculate premium overtime rates
Search for employees using ANY database field
With Legislator HR you can pick any database field(s) to perform a search for employees who match the criteria
Informed decisions with powerful report generator
Our report generator is one of the easiest tools around with no IT knowledge required
Accurate & validated data
The accuracy of your data is of utmost importance and Legislator HR has several features to assist this

CPS Accreditations

Trusted by payroll bodies throughout the UK

See How We Can Help You

Contact us today to talk through your needs with one of our advisors, get a quote and organise a no obligation online demonstration – simply call 01442 285460, email or complete our contact form below and we’ll be in touch to arrange a convenient time.